Refuse and waste related services in Hengoed

Date: 2022-09-16 Type of contract:

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
NUTS code: UKL16 Gwent Valleys
Postal code: CF82 7PG
Country: United Kingdom
Contact person: Thomas Young
E-mail: youngt@caerphilly.gov.uk
Telephone: +44 1443863161
Internet address(es):
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DPS For Receipting, Recycling and Purchase of Segregated and Mixed Inert Materials and Hazardous Waste.

Reference number: CCBC/PS1618/17/IE

II.1.2)Main CPV code

90500000 Refuse and waste related services

II.1.3)Type of contract

Services

II.1.4)Short description:

Caerphilly County Borough Council ('the Council') established a Dynamic Purchasing System (DPS) for the for the Receipting, Recycling and Purchase of Segregated and Mixed Inert Materials in June 2018.

This notice is for any experienced and suitably qualified Suppliers who wish to join the DPS. The DPS expires on 30 June 2024 with the option to extend for a further period of two years, however the Council reserves the right to extend or shorten the DPS validity period at its own discretion. Suppliers are permitted to join during the validity period of the DPS subject to meeting the Council’s pre-qualification criteria, which is available via the Council’s e-tendering portal-Proactis Plaza. Suppliers should note that admission onto the DPS is not a guarantee of any award of contracts and there is also no guarantee of volume or value of contracts to be let via the DPS.

It is anticipated that the Council will run a mini competition during Sept/Oct 2022 with the objective of awarding obtaining a schedule of rates for the duration of the Validity period. New applicants will be able to submit rates following acceptance on to the DPS.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Receive, recycle and dispose of Segregated Inert Materials that will be delivered to site by the Council and/or collected by the Contractor

Lot No: 1

II.2.2)Additional CPV code(s)

90513000 Non-hazardous refuse and waste treatment and disposal services

90514000 Refuse recycling services

14210000 Gravel, sand, crushed stone and aggregates

14212000 Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates

14212300 Broken and crushed stone

14212200 Aggregates

44113620 Asphalt

90500000 Refuse and waste related services

44113140 Roadstone

44113600 Bitumen and asphalt

90523000 Toxic waste disposal services except radioactive waste and contaminated soil

90522200 Disposal of contaminated soil

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys

Main site or place of performance:

Within the boundaries of Caerphilly County Borough Council.

II.2.4)Description of the procurement:

It is anticipated that the Council will run a mini competition during Sept/Oct 2022 with the objective of obtaining schedule of rates for the duration of the Validity period. New applicants will be able to submit rates following acceptance on to the DPS.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: yes

Description of renewals:

The DPS validity period will be in place up to 31/05/2024, there is an option to extend the DPS for up to a further 2 periods of 12 months each, however the Council reserves the right to extend or shorten the validity period at its own discretion.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 999

Objective criteria for choosing the limited number of candidates:

The envisaged number of Suppliers that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via the Council’s e-tendering portal - Proactis Plaza (Proactis Plaza), www.proactisplaza.com/SupplierPortal. The Council's full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from Suppliers to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

The council may receive grant funding from time to time, this will be identified in future procurement documents.

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Receive, recycle and dispose of Mixed Inert Materials that will be delivered to site by the Council and/or collected by the Contractor

Lot No: 2

II.2.2)Additional CPV code(s)

90500000 Refuse and waste related services

90514000 Refuse recycling services

90513000 Non-hazardous refuse and waste treatment and disposal services

14210000 Gravel, sand, crushed stone and aggregates

14212000 Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates

14212200 Aggregates

14212300 Broken and crushed stone

44113140 Roadstone

44113600 Bitumen and asphalt

44113620 Asphalt

90523000 Toxic waste disposal services except radioactive waste and contaminated soil

90522200 Disposal of contaminated soil

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys

Main site or place of performance:

The area that comes under the boundaries of Carephilly county borough council

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: yes

Description of renewals:

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 999

Objective criteria for choosing the limited number of candidates:

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

The council may receive grant funding from time to time, this will be identified in future procurement documents.

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Receive, recycle and dispose of Hazardous Waste Materials (including Bituminous materials) that will be delivered to site by the Council and/or collected by the Contractor

Lot No: 3

II.2.2)Additional CPV code(s)

90500000 Refuse and waste related services

90514000 Refuse recycling services

90520000 Radioactive-, toxic-, medical- and hazardous waste services

44113600 Bitumen and asphalt

90522200 Disposal of contaminated soil

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys

Main site or place of performance:

Caerphilly County Borough and surrounding Gwent Valleys.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: yes

Description of renewals:

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 999

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

The council may receive grant funding from time to time, this will be identified in future procurement documents.

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Receive, recycle and dispose of Culvert Materials that will be delivered to site by the Council and/or collected by the Contractor

Lot No: 4

II.2.2)Additional CPV code(s)

45221220 Culverts

90500000 Refuse and waste related services

90510000 Refuse disposal and treatment

90514000 Refuse recycling services

90522200 Disposal of contaminated soil

90000000 Sewage, refuse, cleaning and environmental services

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys

Main site or place of performance:

Caerphilly County Borough and surrounding Gwent Valleys.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: yes

Description of renewals:

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 999

Objective criteria for choosing the limited number of candidates:

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

The council may receive grant funding from time to time, this will be identified in future procurement documents.

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Receive, recycle and dispose of Mixed Inert Materials from Council Civic Amenity site(s) that will be delivered to site by the Council and/or collected by the Contractor

Lot No: 5

II.2.2)Additional CPV code(s)

90500000 Refuse and waste related services

90510000 Refuse disposal and treatment

90514000 Refuse recycling services

90513000 Non-hazardous refuse and waste treatment and disposal services

14210000 Gravel, sand, crushed stone and aggregates

14212000 Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates

14212200 Aggregates

14212300 Broken and crushed stone

44113600 Bitumen and asphalt

90000000 Sewage, refuse, cleaning and environmental services

90522200 Disposal of contaminated soil

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys

Main site or place of performance:

Caerphilly County Borough and surrounding Gwent Valleys.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: yes

Description of renewals:

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 999

Objective criteria for choosing the limited number of candidates:

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

The council may receive grant funding from time to time, this will be identified in future procurement documents.

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Purchase by the Council of Secondary Aggregates that will be delivered by the Contractor to a site within the Borough of Caerphilly and/or collected from the Contractor's facility by the Council

Lot No: 6

II.2.2)Additional CPV code(s)

14210000 Gravel, sand, crushed stone and aggregates

14212200 Aggregates

14212300 Broken and crushed stone

14212000 Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates

44113600 Bitumen and asphalt

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys

Main site or place of performance:

Caerphilly County Borough and surrounding Gwent Valleys.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44

This contract is subject to renewal: yes

Description of renewals:

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 999

Objective criteria for choosing the limited number of candidates:

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

The council may receive grant funding from time to time, this will be identified in future procurement documents.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Under the DPS the Council will require compliance with its policies and procedures and Contractors are advised and encouraged to satisfy themselves that they understand all of the requirements of the DPS before submitting their application.

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The specific requirements for individual contract performance conditions that maybe procured under the DPS cannot be clearly defined at this stage, however full details (if applicable on a contract by contract basis) will be available via the mini competitions and associated Procurement documentation.

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 229-477387

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/05/2026

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/05/2026

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

The Council reserves the right to extend or shorten the DPS validity period at its own discretion. The DPS is already established and the council will invite applicants to further mini competitions as required during the course of the validity period.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations)in line with the Restricted Procedure Reg.28 and DPS Reg.34. Contractors must express an interest in this DPS by completing the following:

1. Log in to Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2. Click ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3. Enter your correct Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and User Name, then click ‘Register’.

5. You will receive an email from the system asking you to follow a link to activate your account.

6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8. Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly to ensure you will be alerted to all relevant opportunities.

9. Terms & Conditions. Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move to the next stage.

10. Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11. From the Home Page, go to ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13. Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.

14. You can now either complete your response or ‘Decline’ the opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email. Supplier guides are available via the portal and this contract notice detailing how to use the eTender system.

If you require assistance contact Jemma Ford 01443 863163 fordj1@caerphilly.gov.uk or the procurement team on 01443 863161. Procurement Clinics are available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=122068.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders will be required to submit a method statement detailing how they will assist the council in achieving its objectives with regard to the Wellbeing of Future Generations (Wales) Act 2015. This will include Social Value benefits such as local supply chains, community initiatives, carbon reduction etc.

(WA Ref:122068)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5)Date of dispatch of this notice:

09/09/2022

Tags: Hengoed, Refuse, waste related services