Construction work in Liverpool

Section I: Contracting authority

I.1)Name and addresses

Official name: Cobalt Housing Ltd
Postal address: 199 Lower House Lane
Town: Liverpool
NUTS code: UKD7 Merseyside
Postal code: L11 2SF
Country: United Kingdom
Contact person: Osian Edwards
E-mail: procurement@cobalthousing.org.uk
Telephone: +44 1516338060
Internet address(es):
Main address: www.cobalthousing.org.uk
Address of the buyer profile: www.cobalthousing.org.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Maintenance Tender including Responsive Repairs & Voids, 3 Star Gas Servicing and Electrical Testing 2021-2024

Reference number: P0050

II.1.2)Main CPV code

45000000 Construction work

II.1.3)Type of contract

Works

II.1.4)Short description:

The Contracting Authority Cobalt Housing Ltd, owns and manages nearly 6,000 general needs homes in the L9, L10, L11 and L13 post codes of Liverpool. Their mission is to create strong and sustainable communities where people flourish and they are committed to making a positive difference to peoples' lives.

The quality of the maintenance services they provide is therefore of paramount importance in ensuring high customer satisfaction in the services they deliver.

They are seeking to appoint Providers to deliver the following maintenance contracts:

Lot 1: Responsive Repairs and Void Property Works.

Lot 2: Gas Servicing and Heating Maintenance.

Lot 3: Electrical Testing and Maintenance.

The successful Service Providers must show a commitment to value for money, commitment to addressing social inclusion, and high levels of customer care.

The Contracts will be for an initial 36 months commencing on or about the 1st May 2021 with the potential to be extend for up to a further 4 years

II.1.6)Information about lots

This contract is divided into lots: yes

II.1.7)Total value of the procurement (excluding VAT)

Value excluding VAT: 34 743 694.00 GBP

II.2)Description

II.2.1)Title:

Responsive Repairs and Void Property Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

50800000 Miscellaneous repair and maintenance services

II.2.3)Place of performance

NUTS code: UKD7 Merseyside

II.2.4)Description of the procurement:

The Contracting Authority is seeking to appoint a Service Provider to provide maintenance services to their various dwellings and schemes located in Liverpool. The current property portfolio comprises nearly 6000 general needs homes with an on-going development programme. The maintenance services will include responsive maintenance, void property works, major works (renewal of kitchens, bathrooms, domestic electric installations in void properties, disabled adaptations, disrepair works and structural and fabric repairs), out of hours emergency callouts and provision of an out of hours call handling service for both this contract and the lot 2 gas servicing and maintenance contract.

The Contracting Authority reserves the right to add additional services of a similar nature throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended).

Full details of all dwellings and schemes that will receive maintenance services and which are included in the proposed contract are provided in the procurement documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the development and acquisitions/disposal programme.

The proposed initial contract period will be 36 months commencing on or before the 1st May 2021, all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key Performance indicators, and with the Contracting Authority having the option to extend for up to a further 2 years, followed by a further extension of up to 2 years. The annual budget for this Contract is £3,306,000 excluding VAT.

The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement, demonstrate commitment to addressing social inclusion, and achieve high levels of customer care.

The Contract will be based on the NHF Form of Contract 2011 (rev 7:2020)incorporating aspects of the M3NHF Schedule of Rates Version 7.1: Responsive Maintenance and Void Property Works with additional sections in respect of Asbestos Works, Disabled Adaptations and Fire Safety.

The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Service Provider.

TUPE will apply to this contract.

II.2.5)Award criteria

Quality criterion - Name: Method Statement / Weighting: 1900

Quality criterion - Name: Social Value / Weighting: 400

Quality criterion - Name: Financial Standing / Weighting: 500

Quality criterion - Name: Site Visit / Weighting: 1000

Quality criterion - Name: IT System Assessment / Weighting: 1200

Quality criterion - Name: Interview / Weighting: 1000

Price - Weighting: 4000

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Gas Servicing and Heating Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

50531100 Repair and maintenance services of boilers

50531200 Gas appliance maintenance services

50720000 Repair and maintenance services of central heating

50721000 Commissioning of heating installations

II.2.3)Place of performance

NUTS code: UKD7 Merseyside

II.2.4)Description of the procurement:

The Contracting Authority is seeking to appoint a Service Provider to provide maintenance services to their various dwellings and schemes located in Liverpool. The current property portfolio comprises nearly 6000 general needs homes with an on-going development programme. The maintenance services will include periodic inspection , testing, certification, servicing and maintenance of gas fired and ASHP heating appliances and installations, with the option for the Contracting Authority to commission boiler renewals and upgrades and the removal, renewal and upgrading of central heating installations comprising gas fired heating appliances and system installations

The Contracting Authority reserves the right to add additional services of a similar nature throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended).

Full details of all dwellings and schemes that will receive maintenance services and which are included in the proposed contract are provided in the procurement documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the development and acquisitions/disposal programme.

The proposed initial contract period will be 36 months commencing on or before the 1st May 2021, all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key Performance indicators, and with the Contracting Authority having the option to extend for up to a further 2 years, followed by a further extension of up to 2 years. The annual budget for this Contract is £1,105,000 excluding VAT.

TThe Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement, demonstrate commitment to addressing social inclusion, and achieve high levels of customer care.

The Contract will be based on the NHF Form of Contract 2011 (rev 7:2020) (Gas and Heating) incorporating aspects of the M3NHF Schedule of Rates Version 7.1: Gas Appliance Servicing and Maintenance with additional sections in respect of Fire Safety.

The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Service Provider.

TUPE will apply to this contract.

II.2.5)Award criteria

Quality criterion - Name: Method Statement / Weighting: 1900

Quality criterion - Name: Social Value / Weighting: 400

Quality criterion - Name: Financial Standing / Weighting: 500

Quality criterion - Name: Site Visit / Weighting: 1000

Quality criterion - Name: IT System Assessment / Weighting: 1200

Quality criterion - Name: Interview / Weighting: 1000

Price - Weighting: 4000

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Electrical Testing and Maintenance

Lot No: 3

II.2.2)Additional CPV code(s)

45310000 Electrical installation work

45311000 Electrical wiring and fitting work

45311100 Electrical wiring work

45350000 Mechanical installations

II.2.3)Place of performance

NUTS code: UKD7 Merseyside

II.2.4)Description of the procurement:

The Contracting Authority is seeking to appoint a Service Provider to provide maintenance services to their various dwellings and schemes located in Liverpool. The current property portfolio comprises nearly 6000 general needs homes with an on-going development programme. The maintenance services will include periodic inspection , testing, certification, servicing and remedial maintenance of domestic and communal electrical installations and extractor installations, with the option for the Contracting Authority to commission the complete rewiring of domestic dwellings.

The Contracting Authority reserves the right to add additional services of a similar nature throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended).

Full details of all dwellings and schemes that will receive maintenance services and which are included in the proposed contract are provided in the procurement documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the development and acquisitions/disposal programme.

The proposed initial contract period will be 36 months commencing on or before the 1st May 2021, all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key Performance indicators, and with the Contracting Authority having the option to extend for up to a further 2 years, followed by a further extension of up to 2 years. The annual budget for this Contract is £148,000 excluding VAT.

The Service Provider will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement, demonstrate commitment to addressing social inclusion, and achieve high levels of customer care.

The Contract will be based on the NHF Form of Contract 2011 (rev 7:2020) (M&E Services) incorporating aspects of the M3NHF Schedule of Rates Version 7.1: Electrical Upgrading and Maintenance with additional sections in respect of Fire Safety and Ventilation.

The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Service Provider.

TUPE will apply to this contract.

II.2.5)Award criteria

Quality criterion - Name: Method Statement / Weighting: 1900

Quality criterion - Name: Social Value / Weighting: 400

Quality criterion - Name: Financial Standing / Weighting: 500

Quality criterion - Name: Site Visit / Weighting: 1000

Quality criterion - Name: IT System Assessment / Weighting: 1200

Quality criterion - Name: Interview / Weighting: 1000

Price - Weighting: 4000

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 180-435807

IV.2.8)Information about termination of dynamic purchasing system

IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1

Title:

Responsive Repairs and Void Property Maintenance

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

29/04/2021

V.2.2)Information about tenders

Number of tenders received: 6

The contract has been awarded to a group of economic operators: no

V.2.3)Name and address of the contractor

Official name: Housing Maintenance Solutions Ltd
Town: Liverpool
NUTS code: UKD7 Merseyside
Country: United Kingdom

The contractor is an SME: no

V.2.4)Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 26 434 000.00 GBP

Total value of the contract/lot: 23 508 052.00 GBP

V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 2

Lot No: 2

Title:

Gas Servicing and Heating Maintenance

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

29/04/2021

V.2.2)Information about tenders

Number of tenders received: 10

The contract has been awarded to a group of economic operators: no

V.2.3)Name and address of the contractor

Official name: Sure Maintenance Ltd
Town: Liverpool
NUTS code: UKD7 Merseyside
Country: United Kingdom

The contractor is an SME: no

V.2.4)Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 8 052 000.00 GBP

Total value of the contract/lot: 9 998 256.00 GBP

V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 3

Lot No: 3

Title:

Electrical Testing and Maintenance

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

29/04/2021

V.2.2)Information about tenders

Number of tenders received: 9

The contract has been awarded to a group of economic operators: no

V.2.3)Name and address of the contractor

Official name: Sure Maintenance Ltd
Town: Liverpool
NUTS code: UKD7 Merseyside
Country: United Kingdom

The contractor is an SME: no

V.2.4)Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 1 080 000.00 GBP

Total value of the contract/lot: 1 237 385.00 GBP

V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

All documentation can be downloaded from https://In-tendhost.co.uk/cobalthousing, In-tendhost.co.uk/cobalthousing is Cobalt Housing Ltd's e-procurement portal (the “Portal”) for downloading/submission of tender documentation, and communicating requests for and responses to clarification.

All requests for Procurement Documentation, communications and submissions of Tenders must be made via the Portal, which can be accessed at https://In-tendhost.co.uk/cobalthousing. After creating an account on In-tendhost.co.uk/cobalthousing , users will receive an email with a link to activate their account.

Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 15:00 on 05.10.2020. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.

It is the economic operators' responsibility to regularly monitor communications raised and issued through the Portal. Responses to requests for clarification will be communicated by Cobalt Housing Ltd to all economic operators through the Portal secure email messaging system. The identity of the economic operator seeking clarification will not be disclosed to other economic operators.

When uploading the selection questionnaire and later if selected to submit Tender Documentation, economic operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed selection questionnaire submissions is 12.10.2020 at 12.00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Selection Questionnaire submissions and supporting documents will be visible to Cobalt Housing Ltd and their advisers Rand Associates Consultancy Services Ltd only after the closing deadline.

Should users have any queries, or experience difficulties with the registration or download/upload system, they should email procurement@cobalthousing.org.uk.

Cobalt Housing Ltd reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion. Cobalt Housing Ltd have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with Cobalt Housing Ltd shall be incurred entirely at that applicant's/tenderer's risk.

The subject matter of the contract has been scoped to take into account the priorities of Cobalt Housing Ltd relating to relating to economic, social and environmental well-being. These are described in the procurement documents. The Contracting Authority reserves the right to procure similar or identical works outside of the Contract.

A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Royal Courts of Justuce, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: High Court of England and Wales
Postal address: Royal Courts of Justuce, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to all economic operators. The standstill period provides time for unsuccessful economic operators to challenge the award decision before the Contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 4AS
Country: United Kingdom

VI.5)Date of dispatch of this notice:

08/09/2021

Tags: Liverpool, Construction work, Responsive Repairs, Void Property Works, Gas Servicing, Heating Maintenance, Electrical Testing, Maintenance