Lift-maintenance services in Edinburgh

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses

Official name: University Of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
NUTS code: UKM75 Edinburgh, City of
Postal code: EH1 1HT
Country: United Kingdom
Contact person: Laura Schouten
E-mail: laura.schouten@ed.ac.uk
Internet address(es):
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EC0795 Lift Maintenance

Reference number: EC0795

II.1.2)Main CPV code

50750000 Lift-maintenance services

II.1.3)Type of contract

Services

II.2)Description

II.2.2)Additional CPV code(s)

50750000 Lift-maintenance services

42416100 Lifts

II.2.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

II.2.4)Description of the procurement at the time of conclusion of the contract:

Lot 1 Central Area. The contract requires the supplier to provide a fully comprehensive lift service to the University. This includes the regular planned preventative maintenance, 24 hour breakdown response and all repairs to the lifts to keep them operating in a safe and reliable condition. The repairs include any defects that are reported within the LOLER Thorough Examinations and those identified during Maintenance Evaluation Audits by our Lift Consultants.

Lot 2 Peripheral Area. The contract requires the supplier to provide a fully comprehensive lift service to the University. This includes the regular planned preventative maintenance, 24 hour breakdown response and all repairs to the lifts to keep them operating in a safe and reliable condition. The repairs include any defects that are reported within the LOLER Thorough Examinations and those identified during Maintenance Evaluation Audits by our Lift Consultants.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information

IV.2.1)Contract award notice concerning this contract

Notice number in the OJ S: 2018/S 145-332287

Section V: Award of contract/concession

Contract No: EC0795

Title:

EC0795 Lift Maintenance

V.2)Award of contract/concession

V.2.1)Date of conclusion of the contract/concession award decision:

20/07/2018

V.2.2)Information about tenders

The contract/concession has been awarded to a group of economic operators: yes

V.2.3)Name and address of the contractor/concessionaire

Official name: ThyssenKrupp Elevator UK
Postal address: 7 Buchanan Gate Business Park, Cumbernauld Road, Stepps
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G33 6FB
Country: United Kingdom

The contractor/concessionaire is an SME: no

V.2.3)Name and address of the contractor/concessionaire

Official name: Orona Limited
Postal address: Suite 6, Ellismuir House, Ellismuir Way, Tannochside Park
Town: Glasgow
NUTS code: UKM Scotland
Postal code: G71 5PW
Country: United Kingdom

The contractor/concessionaire is an SME: yes

V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)

Total value of the procurement: 170 600.00 GBP

Section VI: Complementary information

VI.3)Additional information:

EC0795 Lift Maintenance is split into two lots. Both contracts are modified and extended for 12 months as per section VII.

Lot 1 Central Area: ThyssenKrupp Elevator UK Limited (now TKE Elevator UK Ltd)

Lot 2 Peripheral Area: Orona Limited

Please note the total value of 170 600 GBP which was published in the original Contract Award Notice was based on planned annual maintenance only and did not incorporate reactive repairs.

The total value of the modification as at VII.1.6 is based on both planned annual maintenance and reactive repairs.

(SC Ref:695758)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Edinburgh Sheriff Court
Postal address: Sheriff Court House, 27 Chambers Street,
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom

VI.5)Date of dispatch of this notice:

30/06/2022

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications

VII.1.1)Main CPV code

50750000 Lift-maintenance services

VII.1.2)Additional CPV code(s)

VII.1.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

VII.1.4)Description of the procurement:

The University of Edinburgh calls upon article 72(c) to modify and extend these contracts until 31 July 2023. Please see Section VII.2 for further details.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 12

In the case of framework agreements, provide justification for any duration exceeding 4 years:

Please see Section VII.2 for further details.

VII.1.6)Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: 330 086.00 GBP

VII.1.7)Name and address of the contractor/concessionaire

Official name: thyssenkrupp Elevator Uk Ltd
Postal address: 7 Buchanan Gate Business Park , Stepps
Town: Glasgow
NUTS code: UK United Kingdom
Postal code: G336FB
Country: United Kingdom

The contractor/concessionaire is an SME: no

VII.1.7)Name and address of the contractor/concessionaire

Official name: Orona Limited
Postal address: Suite 6, Ellismuir House, Ellismuir Way, Tannochside Park
Town: Glasgow
NUTS code: UKM Scotland
Postal code: G71 5PW
Country: United Kingdom

The contractor/concessionaire is an SME: yes

VII.2)Information about modifications

VII.2.1)Description of the modifications

Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The University of Edinburgh modifies and extends the contracts under Regulation 72(c):

(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen (see VII.2.2)

(ii) the modification does not alter the overall nature of the contract or framework; and

(iii) any increase in price does not exceed 50 % of the initial contract value or framework agreement (see VII.2.3).

VII.2.2)Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The University of Edinburgh is now due to launch the new finance services part in their People and Money system in August 2022. As the system will be closed down for a period and resource will be impacted it is not be feasible to procure and mobilise new contracts. As this contract is business critical, the modification ensures that the University portfolio of lift installations are operating safely and are fully compliant to all regulatory requirements. The modification does not alter the overall nature of the contract and the increase in price does not exceed 50% of the initial contract value.

VII.2.3)Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 2 676 000.00 GBP

Total contract value after the modifications

Value excluding VAT: 3 006 086.00 GBP