Preston: Repair and maintenance services of central heating

Section I: Contracting authority

I.1)Name and addresses

Official name: Lancashire County Council
Postal address: PO Box 78 County Hall
Town: Preston
NUTS code: UKD4 Lancashire
Postal code: PR1 8XJ
Country: United Kingdom
Contact person: James Bennett
E-mail: casprocurement@lancashire.gov.uk
Telephone: +44 1772534966
Internet address(es):
Main address: https://www.lancashire.gov.uk/isupplier/
Address of the buyer profile: https://www.lancashire.gov.uk/business/tenders-and-procurement/how-to-do-business-with-the-county-council/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Heating, Ventilation and Air Conditioning (HVAC) Servicing and Maintenance

Reference number: JB/CAS/LCC/19/1003

II.1.2)Main CPV code

50720000 Repair and maintenance services of central heating

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of service and maintenance of Heating, Ventilation and Air Conditioning (HVAC) assets.

II.1.6)Information about lots

This contract is divided into lots: yes

II.1.7)Total value of the procurement (excluding VAT)

Value excluding VAT: 3 400 000.00 GBP

II.2)Description

II.2.1)Title:

North

Lot No: 1

II.2.2)Additional CPV code(s)

50720000 Repair and maintenance services of central heating

II.2.3)Place of performance

NUTS code: UKD NORTH WEST (ENGLAND)

Main site or place of performance:

The authority is carrying out the procurement on behalf, and for the benefit of itself as principal and any North West Public Sector Bodies.

II.2.4)Description of the procurement:

Heating, Ventilation and Air Conditioning (HVAC) Servicing and Maintenance. The successful tenderer will be the principal service provider for Contract Area 1 (North) and will provide a reserve service to Contract Area 2 (South).

II.2.5)Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.11)Information about options

Options: yes

Description of options:

All tenderer's must provided a submission for both contract area's and identify their preferred contract area in the event they are successful for both.

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The authority is carrying out the procurement on behalf, and for the benefit of itself as principal and any North West Public Sector Bodies. Full details of those North West Public Sector Bodies available in section 2.6 of the ITT.

II.2)Description

II.2.1)Title:

North

Lot No: 2

II.2.2)Additional CPV code(s)

50720000 Repair and maintenance services of central heating

II.2.3)Place of performance

NUTS code: UKD NORTH WEST (ENGLAND)

Main site or place of performance:

The authority is carrying out the procurement on behalf, and for the benefit of itself as principal and any North West Public Sector Bodies.

II.2.4)Description of the procurement:

Heating, Ventilation and Air Conditioning (HVAC) Servicing and Maintenance. The successful tenderer will be the principal service provider for Contract Area 1 (North) and will provide a reserve service to Contract Area 2 (South).

II.2.5)Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.11)Information about options

Options: yes

Description of options:

All tenderer's must provided a submission for both contract area's and identify their preferred contract area in the event they are successful for both.

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority is carrying out the procurement on behalf, and for the benefit of itself as principal and any North West Public Sector Bodies. Full details of those North West Public Sector Bodies available in section 2.6 of the ITT.

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 222-547392

IV.2.8)Information about termination of dynamic purchasing system

IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: A

Lot No: 1

Title:

North

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

V.2.2)Information about tenders

Number of tenders received: 9

Number of tenders received from SMEs: 9

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 9

The contract has been awarded to a group of economic operators: no

V.2.3)Name and address of the contractor

Official name: ASH Integrated Services Ltd
Postal address: Fairfax House 6a Mill Field Road, Cottingley
Town: Bingley
NUTS code: UKE YORKSHIRE AND THE HUMBER
Postal code: BD16 1PY
Country: United Kingdom

The contractor is an SME: yes

V.2.4)Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 1 700 000.00 GBP

Total value of the contract/lot: 1 770 255.00 GBP

V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 2

Lot No: 2

Title:

South

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

V.2.2)Information about tenders

Number of tenders received: 9

Number of tenders received from SMEs: 9

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 9

The contract has been awarded to a group of economic operators: no

V.2.3)Name and address of the contractor

Official name: Sure Maintenance Ltd
Postal address: Unit 1 Yardley Business Park, Luckyn Lane
Town: Basildon
NUTS code: UKH3 Essex
Postal code: SS14 3BZ
Country: United Kingdom

The contractor is an SME: yes

V.2.4)Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 1 700 000.00 GBP

Total value of the contract/lot: 1 608 146.00 GBP

V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Lancashire County Council
Postal address: PO Box 78 County Hall, Fishergate
Town: Preston
Postal code: PR1 8XJ
Country: United Kingdom
E-mail: casprocurement@lancashire.gov.uk
Telephone: +44 1772534966
Internet address: https://www.lancashire.gov.uk/isupplier/

VI.4.2)Body responsible for mediation procedures

Official name: Lancashire County Council
Postal address: PO Box 78 County Hall, Fishergate
Town: Preston
Postal code: PR1 8XJ
Country: United Kingdom
E-mail: casprocurement@lancashire.gov.uk
Telephone: +44 1772534966
Internet address: https://www.lancashire.gov.uk/isupplier/

VI.5)Date of dispatch of this notice:

16/02/2021