Repair and maintenance services of building installations

Date: 2021-02-20

Section I: Contracting authority

I.1)Name and addresses

Official name: Nottinghamshire Fire and Rescue Service
Postal address: Bestwood Lodge
Town: Arnold
NUTS code: UKF14 Nottingham
Postal code: NG5 8PD
Country: United Kingdom
Contact person: Richard Henshaw
E-mail: richard.henshaw@notts-fire.gov.uk
Telephone: +44 1159675936
Fax: +44 1159675831
Internet address(es):
Main address: https://in-tendhost.co.uk/notts-fire/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PRN004120 Multi Activity Contract

Reference number: PRN004120

II.1.2)Main CPV code

50700000 Repair and maintenance services of building installations

II.1.3)Type of contract

Services

II.1.4)Short description:

II.1.6)Information about lots

This contract is divided into lots: no

II.1.7)Total value of the procurement (excluding VAT)

Value excluding VAT: 6 000 000.00 GBP

II.2)Description

II.2.2)Additional CPV code(s)

50700000 Repair and maintenance services of building installations

II.2.3)Place of performance

NUTS code: UKF14 Nottingham

Main site or place of performance:

II.2.4)Description of the procurement:

Nottinghamshire and City of Nottingham Fire Authority (NFRS) is inviting expressions of interest from suitably qualified and experienced organisations interested in being invited to tender for the multi activity contract for planned, preventative and reactive maintenance services required to maintain the authority's estate. The authority’s estate comprises of 26 sites which include head quarters, whole time and on-call fire stations along with training blocks and training towers. A list of all sites will be provided by NFRS upon request to the In-Tend tendering portal. The services consist of planned, preventative and reactive maintenance of mechanical and electrical service installations and building fabric across the NFRS Estate, including services ranging from, but without limitation to, asbestos inspections through to the repair of valves and taps. The multi activity contract will be an initial five-year contract with the option of extending for an additional 2-years. Estimated Value is – planned maintenance between GBP 300 — GBP 450 000 per year and reactive maintenance GBP 100 to GBP 250 000 per year with the option to direct award minor new works up to GBP 250 000 per year. It is anticipated that the size of the multi activity contract may result in the chosen provider having a full-time presence across the Estate from Monday to Friday during NFRS's working day, to carry out planned and preventative maintenance. Reactive maintenance will be dealt with on an ad hoc basis to carry out works that will be defined within the contract. It is worthwhile to note at this point that NFRS recognises that the Transfer Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply in respect of this contract, and should they so apply that for the purposes of those regulations, the undertaking concerned (or any relevant part of the undertaking) shall transfer to the preferred provider on the commencement of full operations.

II.2.5)Award criteria

Price

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

PRN004120 Multi Activity Contract.

II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 144-355975

IV.2.8)Information about termination of dynamic purchasing system

IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: PRN004120

Title:

Multi Activity Contract

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

15/02/2021

V.2.2)Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: no

V.2.3)Name and address of the contractor

Official name: GRAHAM Asset Management Ltd
National registration number: 211 -457-434
Postal address: 5 Ballygowan Road
Town: Hillborough
NUTS code: UKF14 Nottingham
Postal code: BT26 6HX
Country: United Kingdom

The contractor is an SME: no

V.2.4)Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 6 000 000.00 GBP

Lowest offer: 3 055 000.00 GBP / Highest offer: 5 035 000.00 GBP taken into consideration

V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Nottinghamshire and City of Nottingham Fire Authority
Town: Arnold
Postal code: NG5 8PD
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures: