Scanning services in London

Date: 2022-06-02 Type of contract:

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS North Central London Clinical Commissioning Group
Postal address: Laycock PDC, Laycock Street
Town: London
NUTS code: UKI43 Haringey and Islington
Postal code: NN1 1TH
Country: United Kingdom
Contact person: Garry Mitchell
E-mail: commercial.procurementhub@nhs.net
Internet address(es):
Main address: https://northcentrallondonccg.nhs.uk/
Address of the buyer profile: https://in-tendhost.co.uk/scwcsu/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Lloyd George Record Digitisation Services - Lot 1 – Scanning Services to NHS North Central London CCG

Reference number: NHSEI/DPS/LG/2/00010

II.1.2)Main CPV code

79999100 Scanning services

II.1.3)Type of contract

Services

II.1.4)Short description:

The GP Contract requires that by 2022/23, Lloyd George notes will be digitised and patients will have access to their records. A Dynamic Purchasing System was established in 2020 to ensure that CCGs can award contracts to suitably qualified and experienced suppliers who can deliver against this requirement, whilst keeping the burden to practices to a minimum.

NHS North Central London Clinical Commissioning Group have awarded a contract, under the LG DPS, to deliver their Lloyd George Record Digitisation Services.

II.1.6)Information about lots

This contract is divided into lots: no

II.1.7)Total value of the procurement (excluding VAT)

Value excluding VAT: 1 098 000.00 GBP

II.2)Description

II.2.2)Additional CPV code(s)

60000000 Transport services (excl. Waste transport)

72317000 Data storage services

72512000 Document management services

79996100 Records management

92512100 Archive destruction services

63121100 Storage services

II.2.3)Place of performance

NUTS code: UKI43 Haringey and Islington

II.2.4)Description of the procurement:

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient’s historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient.

There are four primary reasons for digitisation of Lloyd George records:

• safer care for patients

• release of space within practices to provide additional consultation areas

• access to the full patient record at the point of care

• GP Contract commitments to digitise all Lloyd George patient records by March 2022.

This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 – Regulation 34: Dynamic Purchasing Systems.

NHS North Central London Clinical Commissioning Group have awarded a contract to deliver their Lloyd George Record Digitisation Services

This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

II.2.5)Award criteria

Quality criterion - Name: Quality / Weighting: 50

Price - Weighting: 50

II.2.11)Information about options

Options: yes

Description of options:

The contract term includes an option to extend for up to 1 x 6 months

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

A dynamic purchasing system was set up

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 152-373617

IV.2.8)Information about termination of dynamic purchasing system

IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Provision of Lloyd George Record Digitisation Services - Lot 1 – Scanning Services to NHS North Central London CCG

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

14/04/2022

V.2.2)Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 0

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: no

V.2.3)Name and address of the contractor

Official name: Iron Mountain UK Plc
Town: London
NUTS code: UKI44 Lewisham and Southwark
Postal code: SE1 2AU
Country: United Kingdom
Internet address: https://www.ironmountain.com/uk

The contractor is an SME: no

V.2.4)Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: 1 098 000.00 GBP

V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: NHS North Central London Clinical Commissioning Group
Postal address: Laycock PDC, Laycock Street
Town: London
Postal code: N1 1TH
Country: United Kingdom
Internet address: https://northcentrallondonccg.nhs.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As described in VI.3, deadline for lodging of appeals should be in accordance with Regulation 87 and Regulation 91 of the 2015 Regulations.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/05/2022

Tags: London, Scanning services