School cleaning services in Birmingham

Section I: Contracting authority

I.1)Name and addresses

Official name: Joseph Chamberlain Sixth Form College
Postal address: 1 Belgrave Road
Town: Birmingham
NUTS code: UKG31 Birmingham
Postal code: B12 9FF
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880
Internet address(es):
Main address: https://www.jcc.ac.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Joseph Chamberlain Sixth Form College

II.1.2)Main CPV code

90919300 School cleaning services

II.1.3)Type of contract

Services

II.1.4)Short description:

We are seeking a suitably experienced Supplier who has current experience of working within the dynamic environment, ideally with a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

II.1.6)Information about lots

This contract is divided into lots: no

II.1.7)Total value of the procurement (excluding VAT)

Value excluding VAT: 900 000.00 GBP

II.2)Description

II.2.3)Place of performance

NUTS code: UKG31 Birmingham

Main site or place of performance:

Birmingham

II.2.4)Description of the procurement:

The successful Supplier will be required to provide cleaning services for Joseph Chamberlain Sixth Form College.

The contract will commence on 1st November 2021 for the period of three years with the option to a contract extension of a further two years.

This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.

You will need to factor into your submissions for years two and three any projected increases for NMLW and also any increases that you anticipate for other contract costs.

We are seeking a suitably experienced Supplier who has current experience of working within the dynamic environment, ideally with a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The management of the on-site team will be central in ensuring that the standards of cleanliness improve on an ongoing basis and that both innovation and flexibility is delivered within this contract term to Joseph Chamberlain Sixth Form College.

The scope of the contract covers all cleaning at Joseph Chamberlain Sixth Form College within the three current buildings. However please note that during the course of this contract an additional one or two building may be added to the college and the successful contractor should cost this additional cleaning requirement using the same productivity ratios as were applied for the successful tender.

The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Joseph Chamberlain Sixth Form College on the contract performance and the achievement of the contract specification in all areas.

The current value of the contract is approximately £180,000.00 plus VAT per annum. Currently there is additional resource being deployed within the contract due to COVID-19 being charged at additional cost. It might be that some of this additional cleaning provision will remain moving into the new contract term but this will however be noted and made clear within the tender specification.

II.2.5)Award criteria

Price

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 222-547402

IV.2.8)Information about termination of dynamic purchasing system

IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 547402

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

30/09/2021

V.2.2)Information about tenders

Number of tenders received: 5

Number of tenders received by electronic means: 5

The contract has been awarded to a group of economic operators: no

V.2.3)Name and address of the contractor

Official name: Fidelis Contract Services Limited
National registration number: 07682858
Postal address: Holly House, Shady Lane, Great Barr
Town: Birmingham
NUTS code: UKG31 Birmingham
Postal code: B44 9ER
Country: United Kingdom

The contractor is an SME: yes

V.2.4)Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: 1 091 661.00 GBP

V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

https://litmustms.co.uk/delta/viewNotice.html?noticeId=652919035

GO Reference: GO-20211222-PRO-19434248

VI.4)Procedures for review

VI.4.1)Review body

Official name: Joseph Chamberlain Sixth Form College
Postal address: 1 Belgrave Road
Town: Birmingham
Postal code: B12 9FF
Country: United Kingdom

VI.5)Date of dispatch of this notice:

05/01/2022