School cleaning services in Ilford

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Caterham High School
Postal address: Caterham Avenue
Town: Ilford
NUTS code: UKH3 Essex
Postal code: IG5 0QW
Country: United Kingdom
E-mail: pqq@litmuspartnership.co.uk
Telephone: +44 1276-673880
Internet address(es):
Main address: http://www.ecaterham.net/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Caterham High School ~ Tender for Cleaning Services

II.1.2)Main CPV code

90919300 School cleaning services

II.1.3)Type of contract

Services

II.1.4)Short description:

Caterham High has been at the heart of the local community for over 60 years providing an excellent education for all young people that join our thriving institution. We are ambitious for our students, setting high aspirations in all that they do. We aim to ensure that they achieve the best exam results possible, have opportunities to develop their talents and aptitudes, and become confident young people who will step out to meet the challenges of the world today.

Our home-school partnerships are very strong. For students to maximise their potential, it is vital that parents and carers and the school work productively together. We use regular monitoring, target setting and dialogue with students and parents and carers to ensure students make good progress. There are many opportunities, formal and informal, for dialogue, which we strongly welcome.

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.3)Place of performance

NUTS code: UKH3 Essex

Main site or place of performance:

Caterham High School

Ilford

Essex

United Kingdom

II.2.4)Description of the procurement:

The successful Supplier will be required to provide cleaning services at:

Caterham High School (the Client)

Caterham Avenue Ilford

Essex

IG5 0QW

The contract being tendered is for three years in duration commencing 1 August 2020.

The contract is fixed price with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier will be expected to have a system in place to cover for both planned and unplanned leave.

The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide clean premises that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

II.2.5)Award criteria

Quality criterion - Name: Cleaning Service Delivery / Weighting: 20

Quality criterion - Name: Management / Weighting: 10

Quality criterion - Name: People / Weighting: 10

Quality criterion - Name: Service Development / Weighting: 10

Quality criterion - Name: Compliance and Cultural Fit / Weighting: 10

Price - Weighting: 40

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 194-471602

IV.2.8)Information about termination of dynamic purchasing system

IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Caterham High School ~ Tender for Cleaning Services

A contract/lot is awarded: no

V.1)Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3)Additional information:

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/caterhamcleaning/

The closing date for receipt of the Selection Questionnaire is 8.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Caterham High School
Town: Ilford
Country: United Kingdom

VI.5)Date of dispatch of this notice:

17/12/2021